Word VII

In a Nutshell

1. Word is used for creating great looking documents like –

• Letters
• Reports
• Notices
• Manuals
• Brochures and many more

2. A document in Word can be made presentable by –

• Appropriate use of Fonts, Styles, Colors, Spacing and Effects
• Adding Header and Footer to maintain coherency / integrity
• Inserting relevant and vivid pictures / images
• Use of Bullets / Numbers in various formats
• Decorating with Borders and Shading

3. Word facilitates preparing a print-ready document by –

• Accurate Page Setup for printers
• Adequate space for Header and Footer
• Embedding pictures and images
• Using universal true-type fonts
• Exporting the document to PDF

4. Word is a great editor as it can –

• Spell checks every word as you type
• Grammatical errors are underlined with suggested options
• Uses different dictionaries for different priorities
• Thesaurus is available as ready reference
• Spaces, punctuations and patterns are also audited

5. Your documents are safe in Word as you can

• Track the Changes in your document
• Save Versions of your document at different stages
• Protect your document with a password
• Choose to hide the selected contents with different options
• Automatically saves / recovers documents in case of accidental closure

6. Use Word as a Page Maker because –

• It provides chosen layout / ZOOM views of the document
• Keeps count of not only no. of pages but also words, nonprinting characters
• You can authorize the document from it’s properties
• Inserted Pictures can be edited / formatted with numerous settings and options
• Margins could be set with a great variety of requirements

7. Speed – it matters most – with Word

• Efficiency is great while working with Word
• Take Quick Views / Prints before finalizing the document
• Rearrangement of Lines / Sections / Charts / Pictures is child’s play
• The size of file is kept optimum, with the same quality, for transfer
• The Graphical Add-ins can spice up your document within minutes

Word VI

Page Setup

1. Always select Page Size, Layout, Margins, Header and Footer appropriate to the printer
2. Keep all the margins more than at least “0.5”, to avoid truncating of contents when printing
3. Never set margins outside printable area as some printers may not print correctly
4. Never put Header and Footer values as “0”, use at least “0.5” instead
5. Consider putting page nos. at bottom right corner for easy readability
6. Check line-spacing, from Paragraph option, before saving, printing the document
7. Consider putting a Watermark for important / sensitive documents

Always check the Print Preview and the options therein like – Page Width, One Page, Two Pages and Multiple Pages to make sure that WYSIWYG.

Tomorrow we will conclude Word and move on to Excel.
Stay tuned...

Word V

Do you know?

1. You can type in a Text Box and move it anywhere in the page
2. You can use the Indexing feature for paging and indexing in Word
3. You can add picture of your choice as Bullet in Word
4. You can add Borders to the pages from the library
5. You can add Picture of any size and then even Format it in Word
6. You can add beautiful backgrounds to the pages in Word
7. You can create simple yet effective Page Designs in Word

Word IV

Do’s and Don’ts

1. Never use Spacebar for adjusting alignment, use TAB instead
2. Never change alignment in between the paragraphs, finish typing first
3. Never use tab or space to change the line, use Enter instead
4. Never Drag margin lines to adjust the page, always use Page Setup
5. Never put page nos. manually, use Header and Footer instead
6. Never put the Page Border from Edge of the page, use from text instead
7. Never use fancy and complex fonts as they may not print/display correctly.

Word III

Text Style Options

1. Different fonts give Character to the special / major text
2. ‘Bold’ emphasizes the word/s in relation to other text
3. Italic makes the word/s standout from the rest of the text
4. As the name suggests, Underline underlines the selected text
5. Changing the Color of the selected text will make it vivacious
6. CAPITALIZING the word/s will dignify it
7. Highlight option will take the word/s in limelight

Word II

Formatting the Document

1. Document can have Title, Subtitle, Heading and Subheading
2. Title is for the Subject and Objective of the document
3. Heading is the title for the Chapter or Section
4. Subheading is for the subsection
5. Use Bullets / Indents to differentiate various elements of document
6. Use identical fonts / styles for the similar elements like subtitle / heading
7. Consider using Auto Numbering feature for the listing items

Word I

Steps for preparing a Word Document

1. View – While working with a document, always Set the View to Print Layout for better control

2. Page Layout – Set the Orientation and Margins appropriate to contents of your document 3. Ruler – Keep the Rulers On to track the printable area and Indents / Tabs of paragraphs
4. Alignment – Always keep the alignment Left to start with, you can always modify it later
5. Font – Select the Font and Font Size relevant to your contents and layout
6. Color – The default color for all the text should be set to Automatic, i.e. Black
7. Type – Start typing with Bold, Italics and Underline turned Off.
Once the typing is finished, we can start with formatting the document.

Notes
· Refer the picture for the look and feel of typical MS Word Window and its components
· The words in Bold / Italics are the menu / command options from MS Word.

All the best!

Keyboard...!?!

Before starting the lessons about Documentation, let’s make a list of the Keyboard Shortcuts as it is a great timesaver and facilitates the workflow by increasing the efficiency. You can Copy / print it and keep it easily accessible as it would serve as a ready reference until you master it.

Microsoft Word shortcut keys

Below is a listing of all the major shortcut keys in Microsoft Word.

Shortcut Keys Description

Ctrl + A Select all contents of the page.
Ctrl + B Bold highlighted selection.
Ctrl + C Copy selected text.
Ctrl + E Aligns the line or selected text to the center of the screen.
Ctrl + F Open find box.
Ctrl + I Italic highlighted selection.
Ctrl + J Aligns the selected text or line to justify the screen.
Ctrl + K Insert link.
Ctrl + L Aligns the line or selected text to the left of the screen.
Ctrl + M Indent the paragraph.
Ctrl + P Open the print window.
Ctrl + R Aligns the line or selected text to the right of the screen.
Ctrl + T Create a hanging indent.
Ctrl + U Underline highlighted selection.
Ctrl + V Paste.
Ctrl + X Cut selected text.
Ctrl + Y Redo the last action performed.
Ctrl + Z Undo last action.
Ctrl + Shift + F Change the font.
Ctrl + Shift + > Increase selected font +1pts up to 12pt and then increases font +2pts.
Ctrl + ] Increase selected font +1pts.
Ctrl + Shift + < Decrease selected font -1pts if 12pt or lower, if above 12 decreases font by +2pt.
Ctrl + [ Decrease selected font -1pts.
Ctrl + Moves one word to the left.
Ctrl + Moves one word to the right.
Ctrl + Moves to the beginning of the line or paragraph.
Ctrl + Moves to the end of the paragraph.
Ctrl + Del Deletes word to right of cursor.
Ctrl + Backspace Deletes word to left of cursor.
Ctrl + End Moves the cursor to the end of the document.
Ctrl + Home Moves the cursor to the beginning of the document.
Ctrl + Spacebar Reset highlighted text to the default font.
Ctrl + 1 Single-space lines.
Ctrl + 2 Double-space lines.
Ctrl + 5 1.5-line spacing.
Ctrl + Alt + 1 Changes text to heading 1.
Ctrl + Alt + 2 Changes text to heading 2.
Ctrl + Alt + 3 Changes text to heading 3.
F1 Open Help.
Alt + Ctrl + F2 Open new document.
Ctrl + F2 Display the print preview.
Shift + F3 Change the text in Microsoft Word from upper to lower case or a capital letter at the beginning of every word.
F4 Repeat the last action performed (Word 2000+)
F5 Open the find, replace, and go to window in Microsoft Word.
Ctrl + Shift + F6 Opens to another open Microsoft Word document.
F7 Spell and grammar check selected text and/or document.
Shift + F7 Runs a Thesaurus check on the word highlighted.
F12 Save as.
Shift + F12 Save.
Ctrl + P Prints the document.
Alt + Shift + D Insert the current date.
Alt + Shift + T Insert the current time.
In addition to the above shortcut keys users can also use their mouse as a method of quickly do something commonly performed. Below some are examples of mouse shortcuts.
Mouse shortcuts Description
Click, hold, and drag Selects text from where you click and hold to the point you drag and let go.
Double-click If double-click a word, selects the complete word.
Double-click Double-clicking on the left, center, or right of a blank line will make the alignment of the text left, center, or right aligned.
Double-click Double-clicking anywhere after text on a line will set a tab stop.
Triple-click Selects the line or paragraph of the text the mouse triple-clicked.
Ctrl + Mouse wheel Zooms in and out of document.

Disability...!?! (Post No. 44 Refined and Reposted)

Documentation...!?!

It’s my 50th Post. From today let’s try and learn some material stuff applicable to everyday computing and operational essentials. What we will learn through these for next 50 days is –
1. Documentation – Definition, Significance, Basics and Procedures
2. Types of Documentation – Document, Spreadsheet, Presentation, Drawing and Visual
3. Typical Document – Format, Compose, Page Setup and Printing
4. Typical Spreadsheet – Cells, Formulas, Charts and Printing
5. Typical Presentation – Slides, Backgrounds, Animations and Shows
6. Typical Drawing – Layers, Viewports, Spaces and Plotting
7. Visual – Image, Creation, Editing and Printing
To start with let’s try to understand what Documentation means, how it is done and why it is important.

Definition
Document is any communicable material (such as text, spreadsheet, drawing, image, video, audio, etc., or combinations thereof) used to explain some attributes of an object, subject, system or procedure. The process of preparing document is documentation, which is usually paper books or computer readable files (such as HTML pages) that describe the structure and components, or on the other hand, process/operation of a system/product.

Significance
Documentation is essential for no. of purposes such as –
1. Reference / Guide
2. Measure / Assess
3. Analysis / Scrutiny
4. Planning / Projection
5. Execution / Process
6. Report / Review
7. Control / Organize
If you are still not convinced with the value of documentation see what lack of documentation results in click HERE

Leadership...!?!

"I suppose leadership at one time meant muscles; but today it means getting along with people."
Mahatma Gandhi

"When dealing with people, remember you are not dealing with creatures of logic, but creatures of emotion."

Dale Carnegie

"Who you will be one year from now will be greatly influenced by the conversations you have and the people you associate with."

Robin Sharma

Coffee...!?!

Life is like having a cup of coffee
You sit by the side of the window, lift the cup and take a careless sip,
Only to realize, somebody forgot to put the sugar.
Too lazy to go for it you somehow struggle through the sugarless cup.
Until you discover un-dissolved sugar crystals sitting at the bottom...

---That's Life ---

Morning...!?!

I take nothing for granted.

I now have only good days, or great days.

- Lance Armstrong, famous cyclist

With every Sunrise, all of us have a more or less clean slate for the most part, believe it or not. Yesterday is now bygone and it’s a story, however good or bad, that needs to be forgotten except the lessons we learnt…

At this precise moment of awakening everyday we have a choice, to concentrate on the things that would improve our lives for better or get drowned in the wounds of past and worries of future which might never arrive…

By this I don’t mean to sound like ‘you are the architect of your destiny’ kind of stuff… It’s not about knowing everything beforehand and manipulating people, or worse, doing nothing.
It is about being prepared…! Getting Ready…!
Setting the tone for the day…!

Possibilities are always there. You might miss the bus OR you might get a lift, you never know. The key is to be prepared! Be prepared for virtually anything and everything, as you are not conducting this game called life. You are mere a part of this play and all what is expected of you is rehearsing well for the show…!

With this positive tone when you take what may come, you may not change the course of events, but at least you would come out unscratched every time…!

Have a great day(s)…!

Gratitude...!?!

Upon waking up, name at least ten people you're thankful for- recount those in your life who've had a positive impact on you. Think of those who have in some way helped to make you the unique person you are.

Don't sell yourself short here. No matter what place you mayfind yourself in now, you're still an amazing person, with unique gifts and talents. You don't have to believe it, but it's still the absolute truth!

Practicing gratitude is a powerful thing that helps to reconnect us with our inner power, and the abilities which make up who we are.

Give thanks for your talents and skills - each of us has been blessed with special skills and talents. You may not feel as though you've completely developed all of yours upto this point in your life, but that doesn't change the fact that you've got them.

Think through those things that others compliment you on, those are talents. Don't underestimate all the amazing bits and pieces that go into making you the person you are. As you identify and give thanks for the talents that were bestowed upon you commit to develop them and become more proficient in their use...

Rules...!?!

Teacher...!?!

Consider a loyal dog as the teacher and you would learn -

When loved ones come home, always run to greet them.

Never pass up the opportunity to go for a joyride.

Allow the experience of fresh air and the wind in your face to be pure ecstasy.

Take naps. Stretch before rising. Run, romp, and play daily.

Thrive on attention and let people touch you.

Avoid biting when a simple growl will do.

On warm days, stop to lie on your back on the grass.

On hot days, drink lots of water and lie under a shady tree.

When you're happy, dance around and wag your entire body.

Delight in the simple joy of a long walk.

Eat with gusto and enthusiasm. Stop when you have had enough.

Never pretend to be something you're not.

If what you want lies buried, dig until you find it.

When someone is having a bad day, be silent, sit close by and nuzzle them gently.

All-in-all...

Live simply...
Love generously...
Care deeply...
Speak kindly...

..

Loyalty…!?!

Of all the virtues and values the one continuously pops up to top the list time and again is the loyalty.
What is loyalty?
How can we define loyalty?
Can we measure the loyalty?
Is it possible to introduce loyalty?
What are the factors governing loyalty?
How to employ the virtue of loyalty in a person?
What could be the repercussions of disloyalty?
And finally…
Is loyalty extinct?

Well that is quite a questionnaire and we would try to go really slow and in-detail on this one.

The dictionary says loyalty is - The state or quality of being loyal.
It further says – faithful adherence to a sovereign, government, leader, cause, etc.
But will this suffice? Well, I would like to differ…

Being loyal starts with your own soul, morale and conscious
It then extends to your family and relations
On it’s progress it should encompass society in general
Then comes your profession or position
Here we can add the government or organization to the list
Gradually it should attend the nation or constitution
And to sum it up it should be regarded to the universe or planet. Nature, you can call it.



Although for the sake of statistics we have defined a chronological list, loyalty is and should be integral and consistent and not something that is flexible or ever-changing

Being loyal is like being non-violent. The only requisite is
- Not to kill the faith – of anybody or anything including self.
- Doing only the things that would not give you sleepless nights or restlessness.
- Believing in what you do and doing it wholeheartedly
- Always feeling guiltless and self-respectable
- Holding your head high and not being afraid of direct eye-contact
- Having a noble and righteous purpose for all your deeds
- Never compromising on grounds of helplessness, pressure, need or circumstances
- Being dependable and true to everyone and everything
- unwavering in devotion to friend or vow or cause

Temper...!?!

A Zen student came to Bankei and complained: "Master, I have an ungovernable temper. How can I cure it?"
"You have something very strange," replied Bankei. "Let me see what you have."
"Just now I cannot show it to you," replied the other.
"When can you show it to me?" asked Bankei.
"It arises unexpectedly," replied the student.

"Then," concluded Bankei, "it must not be your own true nature. If it were, you could show it to me at any time. When you were born you did not have it, and your parents did not give it to you. Think that over."

Introduction...!?!

Don't get puzzled by the title. And there is no need to worry about my sanity as well. I am completely in my senses and haven’t consumed anything that will make me drowse…

Today is my Post no. 40! This means I have been posting for more than a month now. And if you are still following me (???), you would be interested in knowing what else I do, I hope. Because Blogging could be fun, excitement, relief or inspiration but it hardly can earn living unless you’re selling something through it.

Wait, don’t jump to the conclusions and don’t make face like

‘You Too Brutus!!’

I just thought that it would be a good idea to let my readers (???) introduce to the professional side of my being. That’s it…!!!

If you are interested, you can download, read, analyze, respond, comment, share, distribute and recommend my Intro Letter here. (Right Click and Select 'Save Target As...' )

Now, don’t give me that OOPS impression…!!!

Relationship...!?!

What keeps a relationship strong is:

· The need for good will from others
· The need for emotional support
· The need to be heard by the other and to be responded to with respect and acceptance
· The need to have your own view, even if others have a different view
· The need to have your feelings and experience acknowledged as real
· The need to receive a sincere apology for any jokes or actions you find offensive
· The need for clear, honest and informative answers to questions about what affects you
· The need to for freedom from accusation, interrogation and blame
· The need to live free from criticism and judgment
· The need to have your work and your interests respected
· The need for encouragement
· The need for freedom from emotional and physical threat
· The need for freedom from angry outbursts and rage
· The need for freedom from labels which devalue you
· The need to be respectfully asked rather than ordered
· The need to have your final decisions accepted
· The need for privacy at times

And nurtured by -
1. Trust
2. Communication
3. Intimacy
4. A sense of humor
5. Sharing tasks
6. Some getaway time without business or children
7. Daily exchanges (meal, shared activity, hug, call, touch, notes, etc.)
8. Sharing common goals and interests
9. Giving each other space to grow without feeling insecure
10. Giving each other a sense of belonging and assurances of commitment

Wisdom...!?!

Akbar asked Birbal to write such a thing that would make you happy when you are sad and make you poignant when you are gay…

Birbal wrote…

‘This Too Will Pass…!’

Always keep this in mind.
Only constant thing ever is

C-H-A-N-G-E…!!!

MAD...!?!

Making A Difference : A Zen Tale

Ryokan was a Zen teacher of repute.

One day a fisherman saw him walking on the beach soon after a storm. The storm had washed up thousands of starfish on the shore, and they were beginning to dry up. Soon all of them would be dead. Ryokan was picking up starfish and throwing them into the sea.

The fisherman caught up with the teacher and said, “Surely, you cannot hope to throw all these starfish back into the sea? They will die in their thousands here. I’ve seen it happen before. Your effort will make no difference.”

Throwing back another starfish into the sea Ryokan said “It will to this one”...!

Conclusion...!?!

In last few weeks, we have seen the pictures about Global Warming and Green Peace.
Today let's meet some of the unsung and uncelebrated heroes of this Armageddon...!!